Privacy Policy

1. About Us and This Policy

Inspired Occasions Ltd (‘Inspired Occasions’, ‘we’, ‘us’, ‘our’) is committed to protecting your privacy and handling your personal data responsibly, transparently and in accordance with UK data protection law.

This policy explains what personal data we collect, how we use it, how we protect it, your rights in relation to it, and how you can raise a concern or complaint with us.

Business Name: Inspired Occasions Ltd
Registered Address: Inspired HQ, 2 The Triangle, Teignmouth, Devon, TQ14 8AU
Email: info@inspired-occasions.co.uk
ICO Registration Number: ZB345429
Role under data protection law: Data Controller

For the purposes of UK data protection law, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Data (Use and Access) Act 2025, Inspired Occasions Ltd is the data controller in respect of the personal data we hold about you.

2. The Personal Data We Collect

We only collect personal data that is necessary for the purposes set out in this policy. The personal data we typically collect includes:

• Your full name
• Email address
• Contact telephone number
• The content of any message or enquiry you send us through our contact form or by email
• The type of event you are enquiring about
• Any other information you choose to provide to us

We do not collect sensitive personal data (sometimes called ‘special category’ data) as part of our normal business operations. If this is ever required for a specific event, we will explain why and obtain your explicit consent at that time.

We do not collect payment card details directly. Any payment processing is handled by secure third-party payment providers.

3. How We Collect Your Personal Data

We collect your personal data in the following ways:

• When you complete and submit the enquiry form on our website
• When you contact us directly by email or telephone
• When you engage with us on LinkedIn or other social media platforms
• When we exchange business cards or meet in a professional context
• When you subscribe to our newsletter
• When you are referred to us by a third party

4. How We Use Your Personal Data

To respond to your enquiry and provide our services
When you contact us with an enquiry, we use your personal data to respond to you, discuss your requirements and, where you proceed, to plan and deliver your event. The legal basis for this processing is the performance of a contract (or steps taken at your request prior to entering into a contract).

To manage our client relationship with you
Once engaged, we may use your contact details to keep you updated on your event, share timelines, confirm supplier arrangements and communicate any changes. The legal basis is the performance of our contract with you.

To share with trusted suppliers and subcontractors
In order to deliver your event, we may need to share your name and contact details with suppliers and subcontractors involved in the delivery of your event (for example, venues, caterers, photographers or entertainment providers). We only share the minimum information necessary and only with parties bound by confidentiality obligations. The legal basis is the performance of our contract with you.

To comply with legal obligations
We may be required to share your personal data if required to do so by law or in response to a valid request from a law enforcement or regulatory authority. The legal basis is compliance with a legal obligation.

To send you marketing communications (newsletter only)
If you have subscribed to our newsletter or expressly consented to receiving marketing from us, we may contact you from time to time with relevant updates and information about our services. The legal basis is your consent. You can withdraw your consent and unsubscribe at any time by emailing info@inspired-occasions.co.uk or clicking the unsubscribe link in any newsletter.

If our business is sold or transferred
In the event that Inspired Occasions Ltd or its assets are sold or transferred to a third party, your personal data may be transferred to the relevant buyer as part of that transaction. We process your data for this purpose on the basis of our legitimate interest in ensuring business continuity. If you object to this, the relevant buyer may not be able to provide services to you.

We do not sell your personal data to third parties.

5. How We Protect Your Personal Data

We take the security of your personal data seriously. We have put in place appropriate technical and organisational measures to protect your personal data against accidental loss, destruction, alteration, unauthorised disclosure or access.

All information you provide to us is stored on secure servers. Where we share your data with third-party suppliers, we take steps to ensure they handle it securely and in accordance with data protection law.

Please note that the transmission of data over the internet is not completely secure. While we take all reasonable steps to protect your data, we cannot guarantee the security of any data you transmit to us electronically. Any transmission is at your own risk.

6. How Long We Keep Your Personal Data

We do not keep your personal data for longer than is necessary for the purposes for which it was collected.

7. Your Rights

Under UK data protection law, you have the following rights in relation to the personal data we hold about you. You can exercise any of these rights by contacting us at info@inspired-occasions.co.uk.

The Right of Access (Subject Access Request)
You have the right to request a copy of the personal data we hold about you and information about how we use it. We will respond to your request within one month.

The Right to Rectification
You have the right to ask us to correct any personal data we hold about you that is inaccurate or incomplete.

The Right to Erasure (‘Right to Be Forgotten’)
You have the right to ask us to delete your personal data in certain circumstances, for example, where we no longer need it for the purpose it was collected, where you withdraw your consent, or where we have processed it unlawfully.

The Right to Restrict Processing
You have the right to ask us to pause the processing of your personal data in certain circumstances, for example, while we verify the accuracy of your data or consider an objection you have raised.

The Right to Data Portability
Where we process your personal data on the basis of your consent or to perform a contract, you have the right to receive your personal data in a structured, commonly used and machine-readable format, and to request that we transfer it to another organisation.

The Right to Object
You have the right to object to our processing of your personal data where we are relying on legitimate interests as our legal basis. We will stop processing your data unless we can demonstrate compelling legitimate grounds that override your interests, or where processing is necessary for legal claims. You also have the absolute right to object to us using your personal data for direct marketing purposes. We will stop immediately on receipt of your objection.

Rights in Relation to Automated Decision-Making
We do not make automated decisions about you (including profiling) that have a legal or similarly significant effect on you.

8. How to Raise a Data Protection Complaint With Us

We take your data protection rights seriously. If you have a concern about how we have handled your personal data, including a subject access request, an inaccuracy in the data we hold, a marketing concern, or any other data protection matter, you have the right to raise a formal complaint with us.

How to contact us

You can raise a data protection complaint with us in any of the following ways:

• By email: info@inspired-occasions.co.uk – please include ‘Data Protection Complaint’ in the subject line
• By post: Data Protection Complaint, Inspired Occasions Ltd, Inspired HQ, 2 The Triangle, Teignmouth, Devon, TQ14 8AU

What to include in your complaint

To help us investigate your complaint as quickly as possible, please tell us:

• Your full name and contact details
• A clear description of your concern
• The personal data involved (if known)
• What outcome you are seeking

What happens next

Once we receive your complaint, we will:

1. Acknowledge your complaint in writing within 30 days of receiving it. This is a legal requirement under the Data (Use and Access) Act 2025.
2. Investigate your complaint appropriately, which may involve reviewing records, speaking with relevant parties and considering what action is needed. We will keep you informed of progress.
3. Communicate the outcome of our investigation to you in writing, including any steps we have taken or intend to take to address your concern.

We aim to resolve all data protection complaints promptly and fairly.

If you are not satisfied with our response

If you are unhappy with how we have handled your complaint, or if you would prefer to raise your concern directly with the regulator, you have the right to complain to the Information Commissioner’s Office (ICO) at any time:

• Website: www.ico.org.uk
• Helpline: 0303 123 1113
• Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

We would always appreciate the opportunity to address your concerns directly before you contact the ICO, but you are entirely within your rights to contact them at any time.

9. Cookies

Cookies are small text files placed on your device by your web browser when you visit a website. They help websites function correctly and allow us to understand how visitors use our site.

Strictly Necessary Cookies
These cookies are essential for the website to function and cannot be switched off. They are set in response to actions you take, such as submitting a form or managing your cookie preferences. The website cannot function properly without these cookies.

Analytics and Performance Cookies
If we use analytics tools such as Google Analytics to understand how visitors use our website, these cookies collect information in an anonymous form. We only use these cookies with your consent.

Managing Cookies
When you visit our website, you will be presented with a cookie consent banner that allows you to accept or reject non-essential cookies. You can change your cookie preferences at any time through your browser settings. For more information about cookies and how to manage them, visit www.allaboutcookies.org.

10. Third-Party Links

Our website may contain links to third-party websites, including The Entertainment Fixers (theentertainmentfixers.com) and Inspired Business and Lifestyle (inspiredbl.com) and Inspired HQ (inspiredhq.co.uk). These websites have their own privacy policies and we are not responsible for their content or how they handle your personal data. We encourage you to read the privacy policy of any website you visit.

11. Changes to This Policy

We may update this Privacy & Cookies Policy from time to time to reflect changes in the law, our business practices or the way we handle your personal data. When we make significant changes, we will update the ‘Last updated’ date at the top of this page and, where appropriate, notify you by email.

12. Contact Us

If you have any questions about this policy, want to exercise any of your rights, or wish to raise a data protection complaint, please contact us:

• Email: info@inspired-occasions.co.uk
• Post: Inspired Occasions Ltd, Inspired HQ, 2 The Triangle, Teignmouth, Devon, TQ14 8AU

© 2026 Inspired Occasions Ltd. All Rights Reserved.

Last updated: June 2026